14 Effective Tips For Onboarding Remote Employees

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What this could mean is that you may want to design a remote onboarding process that stretches over a longer period of time. Try incorporating the welcome video into one of the early stages of the onboarding process. Better yet, make the majority of your training done by videos via training webinars where you can release pre-recorded or live training for your remote employees. It can also be beneficial to include a Q&A section designed to familiarize https://remotemode.net/ the employee with the company’s culture and important processes. If you decide to choose a learning management system to host your training and onboarding, be sure to keep these things in mind when adding training modules. IT Glue is a leading cloud-based software company that understands the importance of employee onboarding. Our SOC 2-compliant documentation platform can help you document your onboarding process and ensure consistency.

Having direct communication with their manager

Alternatively, you can arrange a video call with a few team members to introduce them to one another. In addition, set up security measures for your email system, such as antivirus protection and hardware encryption. To personalize remote onboarding, create a welcome kit containing company goodies and handbooks. Using a branded welcome kit can help ease new hire apprehension and streamline remote onboarding.

remote onboarding best practices

You may not be able to provide an in-person training to all employees, but you can still ensure that new employees feel welcomed by following your self-onboarding checklists. With the help of checklists, your employees can learn about the organization, connect with colleagues, and quiz themselves on essentials before their first day. With checklists, new hires can complete tasks that will make them remote onboarding best practices feel more comfortable, such as taking photos, videos, answering questions, and scanning QR codes. One of the biggest challenges that remote employees will face during the onboarding process and, in some cases, during their tenure at the company is a feeling of isolation. Any successful remote onboarding program should address this issue and work to create a sense of belonging as soon as possible.

Best Practices for Your New Virtual Onboarding Process

This portal, which is accessible both by you and the new hire, provides post-hire information, such as training, work schedule, and links to important documents such as the employee handbook. It can be harder to garner company loyalty when an employee is working remotely, as they don’t always connect with your values and mission in the same way. You want to show them that you care about them so that they feel the same way about your company. Also, until an employee turns up on their first day, there is always the possibility that they could get cold feet and back out of the offer. By providing a great preboarding experience, you can make them feel excited about starting the new job rather than anxious. Make sure the process of gathering any paperwork or relevant documents is smooth and easy to understand. Ideally, you should use a self-service portal within your HR software so the candidate can submit documents securely and use e-sign capabilities to sign paperwork remotely.

  • If this is the first time they’ve gone through the process, consider providing training to help support them.
  • Before your new remote employee begins work, ensure they have the resources they need to succeed.
  • In traditional employee onboarding processes, new hires are usually shown around the office and introduced to other employees.
  • You may not be able to provide an in-person training to all employees, but you can still ensure that new employees feel welcomed by following your self-onboarding checklists.
  • Understanding the “Best Practice” requirements that should be met when planning to onboard employees virtually is a good first step in helping to narrow down your choices.